ROCHDALE MAYFIELD

AMATEUR RUGBY LEAGUE CLUB

 

CONSTITUTION AND RULES

As dated below, and effective from that date, under the members mandate to the committee given at the Annual General Meeting, 19^th May 2009.

1 Name

The club will be called ‘Rochdale Mayfield Amateur Rugby League Club (ARLFC)’, and will be affiliated to the relevant Rugby League governing bodies.

Rochdale Mayfield ARLFC incorporates Mayfield Sports Centre, which is owned in it’s entirety by Rochdale Mayfield ARLFC, and run by the officers and Committee of the Club.

2 Aims and objectives

The aims and objectives of the club will be:

·        to offer coaching and competitive opportunities in Rugby League.

·        to promote the club within the local and the Rugby League communities.

·        to make sport, primarily Rugby League, accessible to all.

·        to manage The Mayfield Sports Centre.

·        to ensure a reasonable duty of care to all members and user s of the club

·        to provide all its services in a way that is fair to everyone

·        to ensure that all present and future members receive fair and equal treatment.

3 Membership

3.1 Membership of the Club shall be open to all on application to the committee, who will decide membership status.

3.2 All members of the Club will receive benefits determined by the committee and will be subject to the regulations of the Constitution, and by becoming a member will be deemed to accept these regulations and any code of conduct the Club has adopted.

2.3 A register of members shall be kept by the membership secretary and displayed in the Club.

3.4 Membership of the Club and the rights and privileges of membership shall be classified in the following categories:

 

Playing member (full and associate)

Member (full and associate) including life member.

Vice President (full and associate)

Junior (associate member via the Mustangs)

Full members are entitled to vote at Annual General Meetings and Extraordinary General Meetings. Associate members have all benefits bar this.

The status of a member will be determined by the Club Committee on receipt of the application form and subscription fee.

4 Membership fees

4.1 The Club membership year is from 1^st August to 31^st July.

4.2 The membership fees will be set annually and agreed by the Committee following discussion at the Annual General Meeting.

4.3 Members will only be deemed as such once subscription is paid in full.

4.4 Playing fees will be set annually and agreed by the Committee following discussion at the Annual General Meeting.

5 Officers of the club

5.1 The officers of the club will be:

·      President

·      Chair

·      Vice Chair

·      Treasurer

·      Secretary

·      Centre Manager

5.2 Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment. Nominations for officers of the Club must be supported by two full members and be received by the Committee seven clear days before the AGM.

5.3 If a vacancy occurs between general meetings, the Committee may make an appointment to fill the vacancy and the appointee shall hold the office until the next general meeting following their election or appointment and shall retire but be eligible for re-election. 

6 Committee

The Committee will be completed by Members elected to the Committee at General Meetings as per Officers, and will manage the Club on a mandate from the members given at General Meetings.

6.1 Rochdale Mayfield Amateur Rugby League Club and The Mayfield Sports Centre will be managed by the Committee consisting of the officers of the Club and other elected Committee members.

6.2 Any Committee member who fails to attend three consecutive meetings of the Committee without giving reason acceptable to it shall be automatically cease to be a member of the Committee.

6.3 The Committee shall manage all the affairs of the Club, including the purchase for the Club and supply by the Club of intoxicating liquor and the fixing of the permitted hours for the supply and consumption of it, and shall have the power to do everything necessary for that purpose including appointing a subcommittee or committees and paid staff.

6.4 The Committee will hold no less than 10 meetings per year.

6.5 The quorum required for business to be agreed at Management Committee meetings will be five.

6.6 The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.

6.7 The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

6.8 The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

6.9 Committee meetings shall be open to all members – however, only officers and Committee members shall be entitled to vote.

6.1.1 Decisions of the Committee shall be decided by simple majority and in the event equality of voting, the Chair (or acting Chair of that meeting) shall have casting vote.

7 Finance

7.1 All club monies will be banked in an account held in the name of the Club or the Sports Centre as applicable.

7.2 The Club Treasurer will be responsible for the finances of the club.

7.3 The financial year of the club runs from 1^st April to 31^st March.

7.4 A statement of accounts and balance sheet for the preceding financial year, audited in a manner as directed by the Committee, will be presented by the Treasurer at the Annual General Meeting.

7.5 All profits will be re-invested in the Club. No surplus of assets will be distributed to members or third parties.

 

8 Trustees

8.1 The Club shall have a minimum of three and a maximum of five trustees. 8.2 The property of the Club (other than cash which shall be under the control of the Treasurer) shall be vested in the Trustees who shall execute the will of the Committee and adopt such measures in the interests of the Club, subject to the approval, on each individual matter, of the Committee.

8.3 Trustees shall be appointed by the Committee and shall hold office until death, resignation or until removed by resolution of the Committee.

8.4 where by reason of such death, resignation or removal it is necessary that a new Trustee or Trustees be appointed, the Committee shall nominate the person or persons to be appointed. For the purpose of giving effect to such nomination, the Chair is hereby nominated as the person to appoint Trustees of the Club within the meaning of the Trustees Act 1925 and he shall by deed, duly appoint the person or persons so nominated by the Committee. Any statement of fact in any such deed of appointment shall, in favour of the person dealing bone fide and for value with the Club or the Committee, be conclusive evidence of the fact so stated. 

 

9 Annual General Meeting

9.1 An Annual General Meeting will be held in May of each year.

9.2 Notice of the Annual General Meeting (AGM) will be given by the Committee. Not less than 21 clear days’ notice to be given to all members.

9.3 The business of the AGM is to:

·        receive a report of the activities of the Club during the preceding year from officers of the Committee, specifically the Chair, and a statement of the audited accounts from the Treasurer.

·        elect officers and other members of the Committee.

·        renew the Members mandate to the Committee to deal with all matters concerning the Club.

·        discuss and vote on any resolution (whether about policy or to change the Rules) and deal with any other business put to meeting.

9.4 All members have the right to attend the AGM, however, only full members have the right to one vote at the AGM, and decisions will be made on a simple majority.

9.5 The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

 

9 Indemnity

9.1 Except such loss as arises from their wilful default, the trustees and Members of the Committee shall not be liable (otherwise than as members) for any loss suffered by the Club as a result of the discharge of their respective duties on its behalf.

 

10 Dissolution

10.1 A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

10.2 In the event of dissolution the Committee shall be responsible for the orderly winding up of the Clubs affairs and after settling liabilities of the Club, any assets of the club that remain shall be disposed of to one or more of the following;

·        another club with similar sport purposes.

·        the Clubs governing body.

11 Declaration

Rochdale Mayfield Amateur Rugby League Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of the Club and its members.

 

Ratified by the club committee on 11/09/09.